Voucher Allocation

After an invoice is approved, OTM creates a Voucher record for it. Voucher Allocation distributes the total freight cost across the Order Releases on the shipment — proportionally by weight or volume — so each PO or Order Release line carries its share of the freight charge.

Voucher record after invoice approval:

OTM automatically creates the voucher once the invoice is approved:

Voucher record created after invoice approval

At this point the ALLOCATION_VOUCHER status on the voucher is NOT ALLOCATED:

Voucher showing ALLOCATION_VOUCHER status as NOT ALLOCATED

Define an Allocation Rule:

An Allocation Rule controls how the total voucher cost is split across Order Release lines. Define a rule that allocates 100% by line-level weight:

Financials > Allocation Rule Management > Allocation Rules

Allocation Rule screen showing line level weight at 100%

Attach the rule to the Service Provider:

Attach the Allocation Rule to the carrier’s Service Provider record so OTM knows which rule to apply when processing vouchers for that carrier’s invoices:

Service Provider screen showing Allocation Rule attached

Run Allocate Voucher:

Financials > Manage Vouchers > Voucher Actions > Allocate Voucher

The ALLOCATION_VOUCHER status changes to ALLOCATED:

Voucher showing ALLOCATION_VOUCHER status as ALLOCATED

Verify the allocated cost on the Order Release:

Open the Order Release in View mode to see the freight cost allocated to it:

Order Release showing allocated freight cost after voucher allocation

Note: Voucher Allocation is especially valuable when multiple Purchase Orders from different vendors are consolidated on the same shipment. It lets you identify and report each vendor's precise share of the freight cost — rather than manually apportioning a single lump-sum invoice.

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Invoicing